Spring Meetings 2026 Information Overview

CCSDS Spring 2026 Meetings will be held in-person.

Overview

Dear CCSDS Community,

We are writing with an important and time‑sensitive update regarding the location of the CCSDS Spring 2026 Technical Plenary. Due to unexpected student protests, the University of Puerto Rico Mayagüez campus is now closed. As a result, all Spring Meeting activities have been relocated to The Residential Center of Educational Opportunities of Mayagüez (CROEM), approximately 20 minutes from our original venue. The location is ~12 min drive from those who are staying in downtown hotels and ~20 min drive for those staying at Holiday Inn.

Because many of you are traveling across multiple time zones and may receive this message on Friday, we ask that you review these updates carefully and continue monitoring your email throughout the weekend for any additional notices or adjustments, and feel free to forward/share this message with your colleagues in attendance (spread the word).

Below is the refined logistical information for Monday and the week ahead.

MONDAY, MAY 25 – UPDATED LOCATION  All Monday sessions—including the Opening Plenary and the Common Ground Forum—will now take place at: CROEM Theater Facilities – Click Here for Google Map

Parking Information: Parking is available onsite at CROEM. Please use the following entrance location: Click Here for Google Map

Coordinates: 18.175984, -67.086180

Transportation / Shuttle Information:

We are actively coordinating alternative transportation for attendees staying in Mayagüez hotels. Additional details will be shared as soon as they are confirmed.

Registration Desk: The registration desk will be located near the entrance of the CROEM Theater on Monday morning. Volunteers and staff will be onsite to help direct participants upon arrival.

VIRTUAL PARTICIPATION Microsoft Teams credentials and virtual meeting links will be distributed separately. Remote participants should remain flexible, as minor schedule or room adjustments may occur throughout the week.

AGENDA The latest agenda for Monday’s Opening Plenary and Common Ground Forum is attached. Please continue checking for updates, as room assignments and session times may shift based on operational needs.

STARTING TUESDAY, MAY 26 all technical sessions and breakout meetings will take place at the CROEM Main Lecture Building. Click Here for Google Map. Lunch and networking activities will be held at the designated CROEM Lunch Area.

Parking will continue to use the same CROEM access route and lot listed above.

EventDate(s)
Opening Plenary – Agenda25 May 2026 – 08:45-11:50
Common Ground Forum – Agenda25 May 2026 – 13:30-17:30
Main Technical Meetings26–29 May 2026 – 08:45-17:30
CESG Meeting02-03 June 2026 – 08:45-17:30
Joint CMC/CESG Meeting03 June 2026 – 08:45-17:30
CMC Meeting04 June 2026 – 08:45-17:30

As always, the dress for the Technical Plenary meeting is Business Casual.

For more information about the CCSDS Working Groups, please Click Here.

Airport Options

From Luis Munoz Marin International Airport San Juan (SJU):

• Rental car (recommended), the drive from San Juan International Airport (SJU) to the University of Puerto Rico Mayagüez campus is approximately 2–2.5 hours (100 miles / 160 km) by car.
•  Private shuttle or taxi
•  Short regional flight to Eugenio María de Hostos Airport (MAZ) – Mayagüez (10 min drive from UPRM)

From Aeropuerto Internacional Rafael Hernández (BQN):

• Rental car (~45 minutes)
• Taxi or pre-arranged transport

Hotel Options

The following hotels have been recommended by our hosts as local to the University:
(1) Mayagüez Resort & Casino | Typically $180+ a night
(2) Holiday Inn Mayaguez & Tropical Casino | Averages $150+ a night
(3) Hotel Mayaguez Plaza, BW Signature Collection | Averages $150+ a night

Please Click Here to view the lists of further options.

Travelers Informatiuon

Our hosts have assembled a guide with dining recommendations, coffee shops, hospitals, taxi services, and additional information about several hotels. Click here to access the guide.

Meeting Registration – CLOSED

Online Meeting Registration is now closed. If you have an urgent need to register then please contact, Amber Massaquoi at amber.s.massaquoi@nasa.gov.

Meeting Schedule – With Rooms

To view the Meeting Schedule for the Technical Meetings with Room Assignments Click Here.

Opening Plenary Presentation

The CCSDS Opening Plenary presentation that will be given on 25 May 2026 will be posted here after its conclusion.

Technical Editors Bootcamp

The CCSDS Secretariat will host a Technical Editor Bootcamp in the morning on Wednesday, May 27th. We encourage book editors and members new to CCSDS to sign up online using the meeting registration system.

Agendas

Click Here for Agendas.

Letter or Invitation

If you require a letter of invitation to attend the Spring 2026 meetings, please notify the Secretariat at secretariat@mailman.ccsds.org. 

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